Finance Assistant

Finance & Administration · Ottawa, Ontario
Department Finance & Administration
Employment Type Contractor
Minimum Experience Mid-level

The Ottawa Food Bank is a respected social service agency with a mission to collect and distribute food to its network of agency partners who in turn serve clients in need throughout the city. Established in 1984 as a temporary measure to fight community hunger, the Ottawa Food Bank has been serving the community’s most vulnerable with respect and dignity. We are all working together with determination and passion to provide healthy, accessible and sustainable food for all.


The successful candidate will have a proven track record in supporting administrative duties.  If you have experience with fundraising software such as Raiser's Edge and accounting software such as Sage, and have a drive and passion for the Ottawa Food Bank’s core values and mission, then you may be the person we are looking for.


SUMMARY


Under the supervision of the Finance and Donor Relations Coordinator, the Finance Assistant is responsible for supporting the finance and administration team by completing data entry, reconciling reports and completing other duties as assigned.


MAIN RESPONSIBILITIES


  • Responsible for the daily importing of online donations from the website (captured by Raisin) into Raiser’s Edge database.
  • Assist with income processing, including cash and mail-in cheques, and ensure that all fundraising donations are correctly coded and batched ready for posting in the Raiser’s Edge database.
  • Support the monthly reconciliation of Raiser’s Edge data with accounting data.
  • Assist with data entry for both finance and fundraising teams in Raiser’s Edge and on other platforms.
  • Support finance team with other duties, such as accounts payable, and other reconciliation and data entry as needed.
  • Other duties as assigned.


KNOWLEDGE AND COMPETENCIES


  • Should have a minimum of 1-2 years hands-on data entry Raiser’s Edge experience, and working knowledge with Raiser’s Edge (Mail, Query, Export, Reports, Batch).
  • Be comfortable with using the importing and batching functionalities of Raiser’s Edge
  • Knowledge and understanding of book-keeping and basic accounting concepts, as well as experience with accounting software (Sage preferred)
  • Detail oriented with high standards of quality and accuracy
  • Advanced Microsoft Excel skills
  • Proficient with Microsoft Office suite products including 365.
  • Ability to cooperate and coordinate with other departments
  • Strong customer service skills especially
  • Time-management skills and ability to meet strict deadlines
  • Flexible and adaptable to thrive in a busy, changing environment
  • Excellent written and oral communication skills in English
  • AR/AP experience would be an asset. Proficiency in French is an asset


EDUCATION


Undergraduate degree or college diploma in a relevant discipline, or combination of equivalent experience and training.


PROBLEM SOLVING


An analytical, detail-oriented attitude is necessary to quickly spot errors and adjust or correct appropriately. The ability to effectively identify problems and resolve conflicts is required to work effectively as a team member.


SUPERVISION


This position has no direct reports.


CONSEQUENCE OF ERRORS


Errors in judgement or lack of discretion could impact on the Ottawa Food Bank’s image and directly affect its ability to efficiently and effectively deliver food to partner agencies who serve our clients. 


WORKING ENVIRONMENT AND TRAVEL


Work is performed in an office environment and/or remotely.


PHYSICAL AND MENTAL REQUIREMENTS


Visual stress can occur when using a computer for long periods of time. Ability to focus on task at hand is imperative.


LANGUAGE REQUIREMENTS


Excellent English language skills (verbal and written) are a requirement of the position.  Intermediate French language skills (verbal) are an asset.


CLASSIFICATION:     Full-time position, one-year contract with the possibility of extension or permanent.
COMPENSATION:      Salary range starting at $38,000, commensurate with experience.


Please provide a cover letter and a resume which clearly indicate how you meet the requirements of the position with your application. We will accept applications to this job posting until May 29, 2020 at noon.


We thank all applicants for their interest, however, only those selected for further consideration will be contacted. 


The Ottawa Food Bank welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.


 

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  • Location
    Ottawa, Ontario
  • Department
    Finance & Administration
  • Employment Type
    Contractor
  • Minimum Experience
    Mid-level